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You are here: General Ledger > Monthly Processing > Project/Element Charge Listing

Project/Element Charge Listing 

Function
 
Print, display, or export a listing of all accounting transactions for the month sorted by date and by document number within the same date and subtotaled by element.
 
The Project/Element Charge Listing details all revenue and direct expenses to programs based upon the accounting batches (VR, CR, GJ, and optional AR) that have been entered and posted.
 
The report is designed to assist with proofing monthly transactions and is an excellent audit trail document since it can be used to identify the specific transactions behind a revenue or expense on your revenue and expenditure reports. Many organizations provide copies to Program Directors as a tool to assist with program management and budget control. In addition to printing the report including all projects and all elements for your files, you may also produce the report selecting a range of projects and elements.

 Report Includes:
​
  • Transaction date
  • Transaction batch type and number
  • Document number
  • Vendor/description
  • Revenue/expenditure transaction code and description
  • Amount
  •  If the period selected contains unposted batches (other than a batch with zero amounts, project codes, element codes and GL codes) you will receive the following message: “You have unposted batches. Do you wish to continue?” Choosing Yes, the system will generate the report, however it will not contain the information on the unposted batches. Choosing no, the system will display a list showing the batch number(s) and type(s) of all unposted batches for that period.
Things You Should Know
  • The Project/Element Charge Listing can be produced as often as required without consequence.
  • If errors in coding or amounts are found, follow this procedure:  Correct accounting (VR, CR,GJ,AR)batches and repost, or make additional entries to correct errors.

Operating Instructions 

          Period From and To date: Select the time frame for the report. This will identify what accounting                      batches (VR, CR, GJ, CD, and optional AR) have been entered and posted to include in this report.  
          Program Elements/Projects: Select the elements and/or projects to be included on the                                      Project/Element Charge Listing Report. To include all program elements/projects, no selection is                        required.
          Include GL Codes tab All Revenue and Expense GL Codes with activity will appear on the report. If you            do not wish to have all included place checkmarks in the box next to the specific GL Code(s) to be                       included.  

 ​            Include Additional Information: To include the first two lines of description from Vouchers, and the               description entered in Accounts Receivable, Cash Receipts and TR (expense reimbursement) entry on                the report.  
           Subtotal by GL Codes: Provides a subtotal for each GL Code.