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You are here: Accounts Payable > AP Processing > Program Check Listing
Program Check Listing
​This menu item will be highlighted if you have installed Supplement #331 Program Payables.
 
Function 
  1. Print a report showing a listing of checks and vouchers paid by program element. You may select to prepare the report by CD Batch or by Check Date. You also have the option for page breaks between Projects.
  2. Prints a report and prepares an electronic file for uploading to the Mississippi Virtual ROMA system.

 
Things You Should Know 
- You can prepare the report by selecting a check date or a cd batch number.
- To have the voucher description printed on the report, put a check in the "Include Voucher Description" box before printing.
 - Should you select the By Check Date option you will have the opportunity to select a specific cash account and date range for the report. If you leave the Account # combo box blank, all accounts will be included.
 - If you select the By CD Batch option, the total amount paid at the end of the report will agree with the total CD batch amount found on the check register within Accounts Payable Processing.

​MS Virtual ROMA
 
​CD Batch:    It will show a combo box with all of your CD batch numbers used for MS Virtual Roma payments listed in descending order. Select the CD batch that you wish to print and form the electronic file to be uploaded to the MS Virtual ROMA system.
 
Note: Before you process this step the first time or if you have recently installed GMS on a new computer, make sure that a blank Excel file named ROMA.xls exists in your C:\GMSACTG.net folder.
 
 
Print:   View and verify the payment amounts. 
 
Electronic File:  The check number, check date and check amount will be posted to the MS Virtual ROMA table. It then will form the electronic file using the specifications from the state of MS in an Excel format called Put-(agency name)(checkdate).xls. Be sure to click on "Save As" and designate the folder you wish to save it to.
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  • If you have entered any void checks that affected the MS Virtual ROMA system, be sure to print the Program Check Listing and prepare the electronic file for the void CD batch so the voids can be uploaded to the MS Virtual ROMA system. The electronic file that will be prepared for the void checks will be called PutVoid-(agency name)(checkdate).xls. There can only be one file name for voiding checks from one specific Put file. Checks from different CD batches cannot be voided in the same batch.
  • As of May 26, 2011, if you need to void a check, first void the check and prepare the electronic file for the void check. Then you MUST void all vouchers paid by this check that you just voided in GMS and in the state system.
  • It is important that you do not change the name of the Get or Put files in any way.
  • If you prepared the electronic file but forgot to save the file, you can re- prepare the electronic file again so you can save it. It will use the voucher and payment information from the YTD Virtual ROMA table.​
  • When saving the electronic file to the location of your choice, a copy of the electronic file will also automatically be saved to the \GMSACTG\ROMA folder.  You should not select this folder when saving your file. 
  • ​If a voucher within a GET file is not selected for payment, it is assumed that is should be voided.  In the PUT file it will appear with the check number as blank, Paid will be NO and status will be Void.