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You are here: Accounts Payable > AP Processing > Program Check Listing
Program Check Listing
This menu item will be highlighted if you have installed Supplement #331 Program Payables.
Function
Things You Should Know
- To have the voucher description printed on the report, put a check in the "Include Voucher Description" box before printing.
- Should you select the By Check Date option you will have the opportunity to select a specific cash account and date range for the report. If you leave the Account # combo box blank, all accounts will be included.
- If you select the By CD Batch option, the total amount paid at the end of the report will agree with the total CD batch amount found on the check register within Accounts Payable Processing.
Function
- Print a report showing a listing of checks and vouchers paid by program element. You may select to prepare the report by CD Batch or by Check Date. You also have the option for page breaks between Projects.
- Prints a report and prepares an electronic file for uploading to the Mississippi Virtual ROMA system.
Things You Should Know
- To have the voucher description printed on the report, put a check in the "Include Voucher Description" box before printing.
- Should you select the By Check Date option you will have the opportunity to select a specific cash account and date range for the report. If you leave the Account # combo box blank, all accounts will be included.
- If you select the By CD Batch option, the total amount paid at the end of the report will agree with the total CD batch amount found on the check register within Accounts Payable Processing.
MS Virtual ROMA
CD Batch: A combo box with all of the CD batch numbers used for MS Virtual Roma payments will be listed. Select the batch that to print and form the electronic file to be up loaded to the MS Virtual ROMA system.
Print: View and verify the payment amounts.
Electronic File: The GET file will be used and the check number, check date and check amount will be inserted and the PUT file will be formed. Be sure to click on "Save As" and designate the folder you wish to save it to.
Print: View and verify the payment amounts.
Electronic File: The GET file will be used and the check number, check date and check amount will be inserted and the PUT file will be formed. Be sure to click on "Save As" and designate the folder you wish to save it to.
- If any void checks that have affected the MS Virtual ROMA system, be sure to print the Program Check Listing and prepare the electronic file for the void batch so the voids can be uploaded to the MS Virtual ROMA system. The electronic file that will be prepared for the void checks will be called PutVoid-(agency name)(checkdate).xls. There can only be one file name for voiding checks from one specific Put file. Checks from different CD batches cannot be voided in the same batch.
- If you need to void a check, first void the check and prepare the electronic file for the void check. Then you MUST void all vouchers paid by this check that you just voided in GMS and in the state system.
- It is important that you do not change the name of the Get or Put files in any way.
- The electronic file can be re- prepared. The voucher and payment information from the YTD Virtual ROMA table will be used.
