WELCOME TO GMS ACCOUNTING ONLINE HELP
The help you need at your fingertips.
You are here: Accounts Payable > AP Processing > Payment Selection
Payment Selection
Function
Used to identify unpaid vouchers for payment.
Things You Should Know
Operating Instructions
Select All Unpaid Vouchers: Click on this selection to mark all unpaid vouchers for payment. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Due Date: Click on this selection to mark vouchers as of a specified date. You will be prompted to enter the Starting and Ending Due Dates. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select Individual Vouchers: Click on this selection to mark individual vouchers for payment. A grid will be displayed listing all outstanding vouchers sorted by vendor name and alpha code, then by voucher number order under each vendor by line item. Click on the To Be Paid column for the vouchers to be paid. Enter the amount you wish to pay, or tapping enter will put the full amount into this field. When you are done selecting vouchers, click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher Range: Click on this selection to mark a range of voucher numbers for payment. You will be prompted to enter the Starting and Ending Voucher Numbers. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher Batch Range: Click on this selection to mark a range of voucher batch numbers for payment. Click on the batch(es) you wish to pay. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher #: Click on this selection to select vouchers for payment by voucher number. All lines of distribution will be included for each voucher selected.
Select by Direct Deposit: Click on this selection to select all vouchers that are for vendors paid by A/P Direct Deposit.
Mark for Payment: After vouchers have been selected for payment, click on this button to mark them for payment.
Unmark All Selections: Click on this button to clear all vouchers that were previously marked for payment.
Unmark Individual Selection: Click on this button to clear individual vouchers that were previously marked for payment.
Print Selected Items: Click on this button to print the Vouchers to be Paid proof listing of items selected for payment.
Used to identify unpaid vouchers for payment.
Things You Should Know
- Use this function as often as needed. If errors are detected when you print the vouchers selected for payment, you may change your selection as appropriate.
- Selection functions may be combined. For example, you may select all items and then change specific items you do not wish to pay. Or, you may select all as of a specific due date and then identify additional vouchers you wish to pay.
- After selections have been made, the software automatically checks for any negative checks that have been selected. If any are found, a list of the negative checks will be displayed and printed. The software will prevent you from printing accounts payable checks as long as the payment selection file contains negative checks.
- You should review the Vouchers to be Paid Listing carefully to make certain all items and only those items you wish to pay are identified for payment. For each voucher that is going to be a direct deposit, it will print a Yes next to the amount under the Dir Dep column. If the “separate check” box was checked when the voucher was entered, an asterisk will be printed next to that voucher and the total number of checks will be printed at the bottom of the report.
Operating Instructions
Select All Unpaid Vouchers: Click on this selection to mark all unpaid vouchers for payment. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Due Date: Click on this selection to mark vouchers as of a specified date. You will be prompted to enter the Starting and Ending Due Dates. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select Individual Vouchers: Click on this selection to mark individual vouchers for payment. A grid will be displayed listing all outstanding vouchers sorted by vendor name and alpha code, then by voucher number order under each vendor by line item. Click on the To Be Paid column for the vouchers to be paid. Enter the amount you wish to pay, or tapping enter will put the full amount into this field. When you are done selecting vouchers, click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher Range: Click on this selection to mark a range of voucher numbers for payment. You will be prompted to enter the Starting and Ending Voucher Numbers. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher Batch Range: Click on this selection to mark a range of voucher batch numbers for payment. Click on the batch(es) you wish to pay. Click the Mark for Payment button. The total dollar amount of all selected vouchers will be displayed in the Amount field. The total number of vouchers selected will be displayed in the Number field.
Select by Voucher #: Click on this selection to select vouchers for payment by voucher number. All lines of distribution will be included for each voucher selected.
Select by Direct Deposit: Click on this selection to select all vouchers that are for vendors paid by A/P Direct Deposit.
Mark for Payment: After vouchers have been selected for payment, click on this button to mark them for payment.
Unmark All Selections: Click on this button to clear all vouchers that were previously marked for payment.
Unmark Individual Selection: Click on this button to clear individual vouchers that were previously marked for payment.
Print Selected Items: Click on this button to print the Vouchers to be Paid proof listing of items selected for payment.
