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November 2018 List of Changes
General
Help – Chat
Added Chat option to take user directly to the GMS chat room.
Books of Entry
Added the control totals for Elements, Projects to the batch register reports.
Added control totals in the grid for ALL books of entry: Timesheets, General Journals, Vouchers, Cash Receipts, Accounts Receivable Invoices, and Expense Reimbursements.
MAC Users / Old Version of Excel
Fixed Timesheet, General Journal and AR Invoice Import issue if user uses a MAC or has an old version of Excel.
Tools, Organization
Payroll Direct Deposit
If the Payroll direct deposit includes an origination routing # that starts with a character like P12345679, the software will create the file. This is true for AP direct deposit as well.
Supplement # 517 Retirement Report
Retirement matrix for employer contribution Personnel box will now load all the personnel box codes.
Electronic File Tab
AL Retirement – Added two new position statuses.
Empower Retirement – E-file has been changed to handle middle name if they don't have one entered in the employee file.
MA State Board of Retirement - If the position description is longer than 30 characters, or if there isn’t a phone number entered in the employee file, the E-file is now formatted correctly.
Supplement #357 Fixed Assets
Fixed Asset depreciation GJ entry that’s created is now numbered with the next available entry number.
Payroll
Payroll- Employee File
Added a warning message when deleting a deduction in employee file with YTD amount.
Payroll Direct Deposit if selecting 11' with Preprinted Notification for Code, Site and Department order it produced an error message.
Payroll – Timesheet Entry
If a user edits an employee’s timesheet that has multiple pay rates setup, it will now show all pay rates in the dropdown list.
When editing a timesheet that includes, CE, CT, and OT it was not calculating at the correct rate of pay.
When using multiple pay rates – the correct rate of pay will be used when calculating CE, CT and OT.
If Supplement #521 Terminate Elements is setup, it will now pop a message if the timesheet is coded to a terminated element.
Payroll – Timesheet Batch report
This report has been updated to include the option to print the report by department.
Payroll – PR Processing – Payroll Adjustments
A user can now enter local tax code and amount even if the employee doesn't have the local code setup in the employee file.
Worker’s Comp Analysis/ Unemployment Analysis
When creating the GJ to record the expense it will now reflect the correct batch number created.
Payroll – Quarterly – Quarterly Reporting Register
If an employee switches classes during the quarter, the exempt amount will now be calculated correctly.
Supplement #306 -Payroll Direct Deposit
If user chooses 11” Preprinted DD Notification for check format printing in Code, Site or Department order, it will no longer give an error message.
Accounts Payable
Accounts Payable – Voucher Entry
If a voucher has been paid it will no longer allow you to double click on the line in the grid to delete a line of distribution.
In the voucher entry grid, focus will now start at the element field instead of GL code field.
Supplement #331 Program Payables Analysis
When selecting export, the Program Payable Analysis has been modified to align better in Excel. Export option should be Excel data-only (.xls,.xlsx).
General Ledger – General Journal
Cash Receipts
The posting period will automatically default based on the deposit date entered.
GJ Data Entry
You can now code to 997000-39700. Then Coding is blocked to a control account such as 997000-39700-50500 unless accessed through Year End. GJ Data Entry – ACH Debit
GJ entry if you have ACH Debit checked it will now be reflected in Payment History supplement.
Will no longer receive an error when editing an ACH GJ.
General Ledger – Monthly Processing – General Ledger Reports
When selecting export, the following reports have been modified to align better in Excel. Export option should be Excel data-only (.xls,.xlsx).
Program Element Charge Listing
General Ledger with Current Detail
General Ledger -Monthly Processing – Financial Reports- Export
When selecting export, the following reports have been modified to align better in Excel. Export option should be Excel data-only (.xls,.xlsx).
R&E by Project and drill down report
R&E by Element and drill down report
Agencywide Revenue and Expenditure Report
General Ledger – GL Code and Program Element
When selecting export, the following reports have been modified to align better in excel. Export option should be Excel data-only (.xls,.xlsx).
GL and Program Element master reports
Supplement #338 Cost Summary
Fixed duplicated annual leave amount issue.
Supplement #392 Monthly Cost Center Allocation
Monthly Cost Center Allocation -Base setup tab – will no longer receive error.
Supplement #398 Year End Closing Entries
Year End closing Supplement, the entries for M&G are duplicated for some projects and this has been fixed.
Supplement #406 Report Writer
Report Writer has been updated to include headers in Excel.
Supplement #412 R&E Report Designer
Cost Categories – Assign Line Item –
Will now allow the user to edit a new GL code for an existing format.
Supplement #415 GASB 34 Worksheets
Cost Categories – Assign Line Item -
Will now allow the user to edit a new GL code for an existing format.
Accounts Receivable
Print Invoice - Fixed missing characters in description in print/reprint invoice so the description will now wrap correctly.
Customer statement – When selecting Custom and no GL Account it will print the appropriate statements related to the criteria chosen.
Fixed Assets
Fixed Asset Entry
Fixed wrong description appearing in funding source grid when code is changed in FA entry
Fixed element credit/debit not showing in FA entry
Fixed Asset GJ - Fixed Asset GJ entry that’s created and posted each month so it will create a new GJ entry # for the depreciation GJ
