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Leave Allocation
Function
This matrix will determine where and how costs from the leave pool will be distributed during month end cost allocation procedures.
Things You Should Know
Operating Instructions
Edit: Click on the Edit button to enter information into the grid. Click on the desired field within the grid to enter or change information.
Leave Rate: Click on the first combo box arrow to select an employee class and the second combo box arrow to select the rate to be used in allocating leave costs for all classes. One type of rate must be selected for your agency.
Accrue: Place a checkmark in this box to indicate if the Leave Type is accrued. This means that leave is expensed and a liability created when the
leave type is earned. If the leave is accrued and a checkmark was entered, complete all other fields in the grid for that leave type. If the leave is not accrued and no checkmark was entered, no other fields in the grid for that leave type need to be edited. Up to 3 types of leave may be set up to be accrued.
Accrue Rate(%): Enter the percentage rate that will be used to accrue each type of leave.
Open Liability: Enter the amount of the opening liability that has previously been accrued.
Fixed Rate(%): If your leave accrual will be based upon a fixed percentage rather than the actual rate, enter that fixed percentage rate that will be used to accrue each type of leave.
Max D/H: Enter an uppercase D or H to indicate if there will be a maximum dollar amount or hours by leave type to be accrued by class.
Max Amount: If your agency has a policy that sets a limit to the dollar amount or hours that can be expensed, this maximum should be entered under Max Amount by leave type.
Leave Allocation: Click on the combo box arrow to select the type of allocation base that will be used. This selection must be the same for all employee classes.
Leave Base: Click on the box to the left of the item if it is to be included in the leave base. A check in the box will include the item, whereas, a blank box will not. This selection must be the same for all employee classes.
Allocate Leave Cost to: Click on one of the circles to the left of the options to select the method to be used to allocate leave costs. If your agency requires that leave costs be allocated through the indirect cost pool, then the option Indirect Pool would be selected. If not, select the option Elements. This selection must be the same for all employee classes.
Delete Leave Pool Setup: This selection will remove all items from the Leave Pool setup.
Note: This option should always be discussed with a GMS representative before selecting.
This matrix will determine where and how costs from the leave pool will be distributed during month end cost allocation procedures.
Things You Should Know
- The Leave Allocation and Leave Base and Allocate Leave Costs To must be the same for all employee classes.
- The following operating instructions need to be followed for each class that has been established in the Class Setup tab.
Operating Instructions
Edit: Click on the Edit button to enter information into the grid. Click on the desired field within the grid to enter or change information.
Leave Rate: Click on the first combo box arrow to select an employee class and the second combo box arrow to select the rate to be used in allocating leave costs for all classes. One type of rate must be selected for your agency.
Accrue: Place a checkmark in this box to indicate if the Leave Type is accrued. This means that leave is expensed and a liability created when the
leave type is earned. If the leave is accrued and a checkmark was entered, complete all other fields in the grid for that leave type. If the leave is not accrued and no checkmark was entered, no other fields in the grid for that leave type need to be edited. Up to 3 types of leave may be set up to be accrued.
Accrue Rate(%): Enter the percentage rate that will be used to accrue each type of leave.
Open Liability: Enter the amount of the opening liability that has previously been accrued.
Fixed Rate(%): If your leave accrual will be based upon a fixed percentage rather than the actual rate, enter that fixed percentage rate that will be used to accrue each type of leave.
Max D/H: Enter an uppercase D or H to indicate if there will be a maximum dollar amount or hours by leave type to be accrued by class.
Max Amount: If your agency has a policy that sets a limit to the dollar amount or hours that can be expensed, this maximum should be entered under Max Amount by leave type.
Leave Allocation: Click on the combo box arrow to select the type of allocation base that will be used. This selection must be the same for all employee classes.
Leave Base: Click on the box to the left of the item if it is to be included in the leave base. A check in the box will include the item, whereas, a blank box will not. This selection must be the same for all employee classes.
Allocate Leave Cost to: Click on one of the circles to the left of the options to select the method to be used to allocate leave costs. If your agency requires that leave costs be allocated through the indirect cost pool, then the option Indirect Pool would be selected. If not, select the option Elements. This selection must be the same for all employee classes.
Delete Leave Pool Setup: This selection will remove all items from the Leave Pool setup.
Note: This option should always be discussed with a GMS representative before selecting.
