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Change Posting Period/GL Code Credit/AP Check#
Function
Change the posting period of an employee expense reimbursement (TR) batch or change the credit side of the entry for a Cash Disbursement (CD) batch or Expense Reimbursement (TR) batch. Change an AP check number if the incorrect check number was used in check printing.
Things You Should Know
Change the posting period of an employee expense reimbursement (TR) batch or change the credit side of the entry for a Cash Disbursement (CD) batch or Expense Reimbursement (TR) batch. Change an AP check number if the incorrect check number was used in check printing.
Things You Should Know
- Access to this menu item should be limited so posting periods and GJ entry coding are not accidentally changed.
- Select Edit before choosing the batch and Save edit to save the change.
Click on edit before making changes
Click on save edit after making changes
Change Posting Period tab
TR Batch: Select the TR batch for the posting period to be changed. Note: Batches are in posting period order and not Batch number
New Posting Period: Select the correct posting period.
GL Code Credit tab
Select either CD Batch or TR Batch at the top of the form
TR/CD Batch: Select the TR Batch or CD Batch to be changed.
New GL Code Credit: Select the new GL code for the credit side of the corresponding batch.
TR Batch: Select the TR batch for the posting period to be changed. Note: Batches are in posting period order and not Batch number
New Posting Period: Select the correct posting period.
GL Code Credit tab
Select either CD Batch or TR Batch at the top of the form
TR/CD Batch: Select the TR Batch or CD Batch to be changed.
New GL Code Credit: Select the new GL code for the credit side of the corresponding batch.
Change AP Check #
A Select the Bank account the check number(s) were written from.
B Start Check #; End Check #
Note: If you are renumbering a single check, be sure to tap Enter or use the Tab key to leave the New Check # field before clicking on Save Edit.
- Void checks can’t be renumbered and won’t appear in the grid.
- An alert will appear, notifying you if a check number(s) that was previously used is entered in the New Check# column.
A Select the Bank account the check number(s) were written from.
B Start Check #; End Check #
- Click on Edit.
- To change a single check number, enter the same check number in both the Start and End Check# fields and tap enter to populate the grid.
- To renumber a range of check numbers, enter the Starting and Ending check number range and tap Enter. The checks will appear in the grid.
Note: If you are renumbering a single check, be sure to tap Enter or use the Tab key to leave the New Check # field before clicking on Save Edit.
- Click on Save edit. The Renumber Check report showing the old check number and new check number will appear. You can print, PDF or export the Renumber Check report.
