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You are here: AP Void CC/ACH
AP Void CC/ACH
Function
Voids accounts payable Credit Card/ACH check.
Things You Should Know
Voids accounts payable Credit Card/ACH check.
Things You Should Know
- A void Check Register will print at the end of this step. This report should be filed with other CD batches.
- If you have previously marked a check as cleared in the bank reconciliation and attempt to void it, you will receive a message saying the check has been cleared. You must then acknowledge that message by clicking on "Yes" to continue.
- Upon completion of this step, all vouchers associated with the voided CC/ACH will be voided automatically. The description of the voucher batch will say “Void ACH-CC Import”
- The GL with current detail will show the void as both a credit and a debit in the cash account. This is correct. You wouldn’t typically use a cash account when importing the CC file - it gets set up as a liability, then a voucher is entered with the Credit to AP GL account (20000) and Debit to the liability used in the CC import. When paid, it would credit cash and debit the AP GL account.
Operating Instructions
Choose the CD batch to be voided: Click on the combo box arrow to select the CD batch.
Date: Enter the date of the void. The software will default to the computer date which will make the posting period the month that contains the current computer date. The CD batch entered must be in the current fiscal year and cannot be in a month when the month end has been closed. A date older than the check date cannot be used.
Posting Period: The posting period will default to the appropriate month based on the void check date entered. This field cannot be edited.
Void: A pop-up box will appear. Answering Yes will complete the process. Answering No will go back to the previous screen.
Choose the CD batch to be voided: Click on the combo box arrow to select the CD batch.
Date: Enter the date of the void. The software will default to the computer date which will make the posting period the month that contains the current computer date. The CD batch entered must be in the current fiscal year and cannot be in a month when the month end has been closed. A date older than the check date cannot be used.
Posting Period: The posting period will default to the appropriate month based on the void check date entered. This field cannot be edited.
Void: A pop-up box will appear. Answering Yes will complete the process. Answering No will go back to the previous screen.
In the GL Listing reports, for batches that have been voided, the description will
be “Void Ck# XXX ”.
be “Void Ck# XXX ”.
