WELCOME TO GMS ACCOUNTING ONLINE HELP
The help you need at your fingertips.
You are here: Accounts Receivable > Accounts Receivable History
Accounts Receivable History
Function
Use the Accounts Receivable History to expand your Accounts Receivable Processing supplement. The A/R History presents an itemized listing of all accounts receivable and cash receipts sorted and subtotaled by vendor.
You may prepare the history for all or multiple customers, projects, elements or GL codes for a specific A/R GL code. When several customers are requested, they are listed in alphabetical order.
The history details coding from the credit side of the AR and CR transaction and shows the balance for each vendor.
The Accounts Receivable History can be an excellent tool for researching receivable balances. The capability to request specific accounts makes it easy to produce subsidiary ledgers for certain revenue codes.
Things You Should Know
Operating Instructions
Account: Enter the A/R GL asset account you wish to prepare the history for. The system will default to the A/R GL code set up in the Tools section.
Period From/to: Enter the beginning and ending dates to include in the history. The system will default to the first and last posting periods that exist for invoices or cash receipts.
Customer: If you want to include all customers, check the box in the header row which will cause all customers to be checked. Should you wish selected customers, check the desired customer(s) to include in the history.
Project: If you want to include all projects for the customer(s) selected, do not select any customers from the list box. Check the desired project(s) to include in the history if you do not want all of them.
Element: If you want to include all of the elements for the projects selected, do not select any elements from the list box. Check the desired element(s) to include in the history if you do not want all of them.
GL Code: If you want to include all of the GL codes from the credit side of the A/R entry, do not select any GL codes from the list box. If you wish only selected GL Codes, place a check next to the desired GL code(s) to include in the history.
Sort by Alpha: Check this box to sort your report alphabetically by alpha code.
Sort by Customer #: Check this box to sort your report by customer ID #.
Page Breaks: Check this box to begin a new page with each customer.
Print: Select the Print button to print the A/R History. It will print landscape, with invoice and payment amounts in separate columns with a balance due column.
Use the Accounts Receivable History to expand your Accounts Receivable Processing supplement. The A/R History presents an itemized listing of all accounts receivable and cash receipts sorted and subtotaled by vendor.
You may prepare the history for all or multiple customers, projects, elements or GL codes for a specific A/R GL code. When several customers are requested, they are listed in alphabetical order.
The history details coding from the credit side of the AR and CR transaction and shows the balance for each vendor.
The Accounts Receivable History can be an excellent tool for researching receivable balances. The capability to request specific accounts makes it easy to produce subsidiary ledgers for certain revenue codes.
Things You Should Know
- You must use Supplement #336 Accounts Receivable in order to have this report available.
Operating Instructions
Account: Enter the A/R GL asset account you wish to prepare the history for. The system will default to the A/R GL code set up in the Tools section.
Period From/to: Enter the beginning and ending dates to include in the history. The system will default to the first and last posting periods that exist for invoices or cash receipts.
Customer: If you want to include all customers, check the box in the header row which will cause all customers to be checked. Should you wish selected customers, check the desired customer(s) to include in the history.
Project: If you want to include all projects for the customer(s) selected, do not select any customers from the list box. Check the desired project(s) to include in the history if you do not want all of them.
Element: If you want to include all of the elements for the projects selected, do not select any elements from the list box. Check the desired element(s) to include in the history if you do not want all of them.
GL Code: If you want to include all of the GL codes from the credit side of the A/R entry, do not select any GL codes from the list box. If you wish only selected GL Codes, place a check next to the desired GL code(s) to include in the history.
Sort by Alpha: Check this box to sort your report alphabetically by alpha code.
Sort by Customer #: Check this box to sort your report by customer ID #.
Page Breaks: Check this box to begin a new page with each customer.
Print: Select the Print button to print the A/R History. It will print landscape, with invoice and payment amounts in separate columns with a balance due column.
