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Accounts Payable Void Check
Function
Voids accounts payable checks.
Things You Should Know
Operating Instructions
Choose the bank account: Click on the combo box arrow to select the bank account the checks were issued from.
Voiding: Click in the box to the left of each check that you wish to void.
Date: Enter the date the check was voided. The software will default to the computer date which will make the posting period the month that contains the current computer date. The check date entered must be in the current fiscal
year and cannot be in a month where the month end has been closed. You also cannot select a void check date that is earlier than the original check date.
Posting Period: The posting period will default to the appropriate month based on the void check date entered. This field cannot be edited.
Print: Click Print to print a list of void checks for proofing. Once you have printed the listing, the Void button will become enabled.
Void: After all check numbers that you wish to void have been entered and verified for accuracy, click on Void.
A screen prompt will ask the question “Are you sure you want to void the check?” Click on Yes or No. If Yes is selected, the void Check Register will be displayed with the CD batch number that was automatically assigned.
In the GL Listing reports, for checks that have been voided, the description will
say “Void Ck# ”.
Voids accounts payable checks.
Things You Should Know
- A void Check Register will print at the end of this step. This report should be filed with other CD batches.
- If you have previously marked a check as cleared in the bank reconciliation and attempt to void it, you will receive a message saying the check has been cleared. You must then acknowledge that message by clicking on "Yes" to continue.
- Upon completion of this step, all vouchers associated with the voided checks will show as outstanding on the Accounts Payable Analysis.
- You cannot void an A/P check associated with any MS Virtual Roma payment if current records exist in the MS Virtual Roma table until the electronic file has been prepared.
- If voiding a MS Virtual Roma payment, you must also void the voucher associated with the check. The Void check file will need uploaded to MS Virtual Roma and then a new file can be downloaded to create a new voucher should a new check need to be issued.
Operating Instructions
Choose the bank account: Click on the combo box arrow to select the bank account the checks were issued from.
Voiding: Click in the box to the left of each check that you wish to void.
Date: Enter the date the check was voided. The software will default to the computer date which will make the posting period the month that contains the current computer date. The check date entered must be in the current fiscal
year and cannot be in a month where the month end has been closed. You also cannot select a void check date that is earlier than the original check date.
Posting Period: The posting period will default to the appropriate month based on the void check date entered. This field cannot be edited.
Print: Click Print to print a list of void checks for proofing. Once you have printed the listing, the Void button will become enabled.
Void: After all check numbers that you wish to void have been entered and verified for accuracy, click on Void.
A screen prompt will ask the question “Are you sure you want to void the check?” Click on Yes or No. If Yes is selected, the void Check Register will be displayed with the CD batch number that was automatically assigned.
In the GL Listing reports, for checks that have been voided, the description will
say “Void Ck# ”.