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#404 Recurring Batches
Function
This supplement allows you to specify an existing Voucher, Timesheet, General Journal or Expense Reimbursement (TR) batch, and write that batch to a new batch. The procedure is also available for an Accounts Receivable batch should you have that supplement. It is designed to be a data entry time saver for repetitive entries such as monthly rent payments, depreciation entries, and certain ongoing maintenance costs, etc.
Things You Should Know
Operating Instructions
Type: Select the existing batch type you wish to use for this process.
Original Batch #: Select the original batch number you wish to use in this process.
Date Selection: As stated in the Things You Should Know section above, certain date options will appear based upon the type of batch selected. Enter the appropriate dates accordingly.
Posting Period: Enter the posting period for the new batch being created.
Prepare: This step creates the new batch as defined. Upon completion, you will be given the option to go directly into the data entry process in the new batch, to make any changes or post the batch.
This supplement allows you to specify an existing Voucher, Timesheet, General Journal or Expense Reimbursement (TR) batch, and write that batch to a new batch. The procedure is also available for an Accounts Receivable batch should you have that supplement. It is designed to be a data entry time saver for repetitive entries such as monthly rent payments, depreciation entries, and certain ongoing maintenance costs, etc.
Things You Should Know
- At the time of the new batch creation, you can choose the posting period of the new batch.
- If a voucher batch is selected, you will be able to designate the document date and due date in the new batch.
- If a timesheet or expense reimbursement (TR) batch is selected, you will be able to select the starting pay period date and ending pay period date of the pay period for the new batch. If an employee was in the original batch whom has since terminated, that employee will not be included in the new batch. A list of terminated employees will be displayed. You may also print the list. If you have 12, 24 or 52 pay periods in the year, make sure you select a timesheet batch that has the same number of hours in the pay period as the pay period you are creating the new batch for.
- If a general journal or accounts receivable batch is selected, you will be able to designate the document date in the new batch.
- If a general journal batch containing ACH debit entries is selected the new batch formed will include the ACH debit checkmark.
- Once the batch is created, it can be edited as any other batch.
- The description of the original batch will be carried to the new batch.
- The batch is created as an unposted batch. Make sure you go through the posting process accordingly for the newly created batch.
Operating Instructions
Type: Select the existing batch type you wish to use for this process.
Original Batch #: Select the original batch number you wish to use in this process.
Date Selection: As stated in the Things You Should Know section above, certain date options will appear based upon the type of batch selected. Enter the appropriate dates accordingly.
Posting Period: Enter the posting period for the new batch being created.
Prepare: This step creates the new batch as defined. Upon completion, you will be given the option to go directly into the data entry process in the new batch, to make any changes or post the batch.
