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#396 Invoice Checking
Function
If this supplement is used, it alerts you during voucher entry if any invoice number was previously used for the same vendor - a feature which can significantly save staff time. The voucher input screen is revised to permit you to enter an unlimited number of invoices on one voucher, however, we are only printing one line of invoice numbers on the check stub. Depending on your printer and length of each invoice number, it may print anywhere from four to ten invoice numbers on that line.
Invoice references can be numeric or alpha or a combination of both. If there is not an invoice number for certain bills, such as rent payments, you can enter Jan, Feb, etc. in the invoice field to store information for future checking.
An Invoice Search is located under Invoice Checking on the AP Supplements menu and will be highlighted when this supplement is installed.
Things You Should Know
Operating Instructions
Voucher Entry: When entering a voucher, you may enter an invoice reference in the invoice field provided. If you wish to enter more than one invoice, separate each one by a comma.
If you enter an invoice that was already entered on a previous voucher for the same vendor, it will alert you and tell you which voucher it was entered in. You will then be given the option to override and continue.
Invoice Search: In the AP Supplements menu, Invoice Checking will be highlighted after it has been installed. The combo box for Vendor selection will list the vendors in code number order. Should you wish to have these displayed in alpha order, put a checkmark in the Sort by vendor name box. All invoices will be displayed in the grid along with the corresponding voucher number, voucher batch number, and voucher date. You may sort any column of the grid by clicking on the column heading.
Print: Select Print to generate a report including all invoice information listed above.
If this supplement is used, it alerts you during voucher entry if any invoice number was previously used for the same vendor - a feature which can significantly save staff time. The voucher input screen is revised to permit you to enter an unlimited number of invoices on one voucher, however, we are only printing one line of invoice numbers on the check stub. Depending on your printer and length of each invoice number, it may print anywhere from four to ten invoice numbers on that line.
Invoice references can be numeric or alpha or a combination of both. If there is not an invoice number for certain bills, such as rent payments, you can enter Jan, Feb, etc. in the invoice field to store information for future checking.
An Invoice Search is located under Invoice Checking on the AP Supplements menu and will be highlighted when this supplement is installed.
Things You Should Know
- There is a limit of 244 digits which may be entered in the Invoice # field.
- After you have installed the Invoice Checking supplement, the invoice history table will begin being posted and will be checked when vouchers are entered.
- When printing A/P checks, one line of invoices will print in place of the second line of description.
Operating Instructions
Voucher Entry: When entering a voucher, you may enter an invoice reference in the invoice field provided. If you wish to enter more than one invoice, separate each one by a comma.
If you enter an invoice that was already entered on a previous voucher for the same vendor, it will alert you and tell you which voucher it was entered in. You will then be given the option to override and continue.
Invoice Search: In the AP Supplements menu, Invoice Checking will be highlighted after it has been installed. The combo box for Vendor selection will list the vendors in code number order. Should you wish to have these displayed in alpha order, put a checkmark in the Sort by vendor name box. All invoices will be displayed in the grid along with the corresponding voucher number, voucher batch number, and voucher date. You may sort any column of the grid by clicking on the column heading.
Print: Select Print to generate a report including all invoice information listed above.
