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#393 Paycheck Signout Log
Function
The Paycheck Signout Log lists each employee receiving a paycheck, check number, and a blank line for a signature and date. Distribution of payroll checks can be easily documented using the Paycheck Signout Log. The total number of checks is shown at the end of the log.
If paychecks are distributed to employees directly from the accounting office, you may print the signout log alphabetically for all employees and they can sign it when they pick up their check. If a site or department manager distributes checks, you can print the signout log by department or site. When site or department is selected, a signature line and date will be printed for the manager to sign when picking up checks.
The Paycheck Signout Log may be a simple way to eliminate confusion or problems with employees not receiving their paychecks. For many organizations, this supplement eliminates a manual step.
Things You Should Know
Operating Instructions
Check date: The current payroll’s paycheck date will be displayed.
Include Direct Deposit: Click on this checkbox if you wish to include employees who receive a direct deposit.
Sort by: Alpha, Department or Site
Click on Alpha to print the Signout Log in alpha order for all employees. Have each employee sign when the checks are distributed or picked up in the accounting office.
Select Department or Site to print in the specified order with page breaks between codes. Department and site code options are designed so managers pick up the signout log at the time they pick up the group of checks. An authorized signature and date line is printed so when signed it produces documentation that managers picked up checks.
The Paycheck Signout Log lists each employee receiving a paycheck, check number, and a blank line for a signature and date. Distribution of payroll checks can be easily documented using the Paycheck Signout Log. The total number of checks is shown at the end of the log.
If paychecks are distributed to employees directly from the accounting office, you may print the signout log alphabetically for all employees and they can sign it when they pick up their check. If a site or department manager distributes checks, you can print the signout log by department or site. When site or department is selected, a signature line and date will be printed for the manager to sign when picking up checks.
The Paycheck Signout Log may be a simple way to eliminate confusion or problems with employees not receiving their paychecks. For many organizations, this supplement eliminates a manual step.
Things You Should Know
- The Paycheck Signout Log is located on your PR Processing menu.
- The Paycheck Signout Log can be run as many times as necessary prior to preparing the payroll journal entry.
- If paychecks have not been saved, the signout log will not print because there have not been check numbers assigned.
Operating Instructions
Check date: The current payroll’s paycheck date will be displayed.
Include Direct Deposit: Click on this checkbox if you wish to include employees who receive a direct deposit.
Sort by: Alpha, Department or Site
Click on Alpha to print the Signout Log in alpha order for all employees. Have each employee sign when the checks are distributed or picked up in the accounting office.
Select Department or Site to print in the specified order with page breaks between codes. Department and site code options are designed so managers pick up the signout log at the time they pick up the group of checks. An authorized signature and date line is printed so when signed it produces documentation that managers picked up checks.