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#384 Audit Check/Invoice Sampler
Function
The Audit Check/Invoice Sampler assists in responding to audit requests for documentation of randomly sampled checks and invoices. You may enter an unlimited number of checks or invoice numbers and automatically search the tables for the vouchers or cash receipts associated with these documents. (For the check part of this supplement, payroll checks and prepaid adjustments are included.)
Things You Should Know
Operating Instructions
Checks tab
Edit: Click to edit so you can begin entering check numbers.
Start Date: Enter the beginning date for the check/invoice search. Normally this would be the first day of your fiscal year that is being audited.
End Date: Enter the ending date for the check/invoice search. Normally this would be the last day of your fiscal year that id being audited.
Bank #: Select the cash for which you wish to do the check search.
Check #: Enter the check numbers requested or select the check numbers from the combo box. If a check number entered does not exist in the database, you will be prompted that the check does not exist. Should you choose to include that check number in the request, the Audit Check Sampler will have “Check Does Not Exist” beside the check number.
Save: After all check numbers have been entered click Save to save the list of checks.
Print Listing: This produces a list of all checks entered and saved.
Print Report: This will produce the Audit Check Sampler Report. This report will include the requested check numbers in numeric order with the check date, check #, paid to (vendor name or employee name), check amount, voucher batch number, voucher number(s), voucher date, distribution coding and amounts.
Delete: This option clears all check numbers saved for the specific cash account. Typically this is done at the beginning of each audit request.
A/R Invoice tab
Edit: Click to edit so you can begin entering invoice numbers.
Start Date: Enter the beginning date for the invoice search. Normally this would be the first day of your fiscal year that is being audited.
End Date: Enter the ending date for the invoice search. Normally this would be the last day of your fiscal year that id being audited.
G/L Account: Select the accounts receivable account for which you wish to do the invoice search.
Invoice #: Enter the invoice numbers requested or select the invoice numbers from the combo box. Should you choose to include an invoice that does not exist the Audit Invoice Sampler Report will have “Invoice Does Not Exist” beside the check number. You can double click on an invoice number in the grid to remove it from the selected invoice.
Save: After all Invoice numbers have been entered click Save to save the list of Invoices.
Print Listing: This produces a list of all invoices entered and saved.
Print Report: This will produce the Audit Invoice Sampler Report. This report will include the requested Invoice numbers in numeric order with the order number, AR batch number, CR batch number, CR document #, dustomer #, customer name, CR amount, CR date and deposited check # if recorded.
Delete: This option clears all invoice numbers saved for the specific cash account. Typically this is done at the beginning of each audit request.
The Audit Check/Invoice Sampler assists in responding to audit requests for documentation of randomly sampled checks and invoices. You may enter an unlimited number of checks or invoice numbers and automatically search the tables for the vouchers or cash receipts associated with these documents. (For the check part of this supplement, payroll checks and prepaid adjustments are included.)
Things You Should Know
- Separate Audit Check/Invoice Listings and Audit Check/Invoice Sampler Reports are produced for each bank account.
- If a check number is entered that was for a payroll check, under the VR# column it will say payroll.
Operating Instructions
Checks tab
Edit: Click to edit so you can begin entering check numbers.
Start Date: Enter the beginning date for the check/invoice search. Normally this would be the first day of your fiscal year that is being audited.
End Date: Enter the ending date for the check/invoice search. Normally this would be the last day of your fiscal year that id being audited.
Bank #: Select the cash for which you wish to do the check search.
Check #: Enter the check numbers requested or select the check numbers from the combo box. If a check number entered does not exist in the database, you will be prompted that the check does not exist. Should you choose to include that check number in the request, the Audit Check Sampler will have “Check Does Not Exist” beside the check number.
Save: After all check numbers have been entered click Save to save the list of checks.
Print Listing: This produces a list of all checks entered and saved.
Print Report: This will produce the Audit Check Sampler Report. This report will include the requested check numbers in numeric order with the check date, check #, paid to (vendor name or employee name), check amount, voucher batch number, voucher number(s), voucher date, distribution coding and amounts.
Delete: This option clears all check numbers saved for the specific cash account. Typically this is done at the beginning of each audit request.
A/R Invoice tab
Edit: Click to edit so you can begin entering invoice numbers.
Start Date: Enter the beginning date for the invoice search. Normally this would be the first day of your fiscal year that is being audited.
End Date: Enter the ending date for the invoice search. Normally this would be the last day of your fiscal year that id being audited.
G/L Account: Select the accounts receivable account for which you wish to do the invoice search.
Invoice #: Enter the invoice numbers requested or select the invoice numbers from the combo box. Should you choose to include an invoice that does not exist the Audit Invoice Sampler Report will have “Invoice Does Not Exist” beside the check number. You can double click on an invoice number in the grid to remove it from the selected invoice.
Save: After all Invoice numbers have been entered click Save to save the list of Invoices.
Print Listing: This produces a list of all invoices entered and saved.
Print Report: This will produce the Audit Invoice Sampler Report. This report will include the requested Invoice numbers in numeric order with the order number, AR batch number, CR batch number, CR document #, dustomer #, customer name, CR amount, CR date and deposited check # if recorded.
Delete: This option clears all invoice numbers saved for the specific cash account. Typically this is done at the beginning of each audit request.
