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#364 Quarterly Financials
Function
Quarterly Financials report quarter to date revenues and expenditures. Reports produced are virtually identical to normal month end revenue and expenditure reports including columns for budget, prior year, quarter, year to date, project total and a comparison of actual to budget. The only difference is that quarterly amounts are substituted for current month amounts.
Reports may be printed at either the project or element level. You may select specific elements or projects, or don’t select any from the list box and you will receive all.
Things You Should Know
Operating Instructions
From the GL Supplement menu, select Quarterly Financials.
Report: Select the Quarterly Revenue/Expense Report by Project or Element
By Cost Category: If cost category formats have been saved in the database, you can select a format to use on these reports.
Period from and to: Enter the beginning and ending dates that are within your fiscal year.
Elements: If you selected the report for Quarterly Revenue/Expense by Element, select the specific element(s) you wish to prepare the quarterly report for. Make no selection to receive the report for all elements.
Projects: If you selected the report for Quarterly Revenue/Expense by Project, select the specific project(s) you wish to prepare the quarterly report for. Make no selection to receive the report for all projects.
Page break between elements: Check this box if you want page breaks between elements when requesting the Quarterly Revenue/Expense Report by Element.
Print: Select Print to prepare the quarterly reports.
Quarterly Financials report quarter to date revenues and expenditures. Reports produced are virtually identical to normal month end revenue and expenditure reports including columns for budget, prior year, quarter, year to date, project total and a comparison of actual to budget. The only difference is that quarterly amounts are substituted for current month amounts.
Reports may be printed at either the project or element level. You may select specific elements or projects, or don’t select any from the list box and you will receive all.
Things You Should Know
- You can only print quarterly financials for periods of time that fall within your current fiscal year.
- The amounts for cost allocation will be pulled from a previous month’s cost allocation table. If the end date does not exist in the prior table, it will use the current cost allocation table.
- For the months the report will be generated for, the Month End button on the Financial Reporting menu must have been clicked after all monthly processing is completed. As an example, if the report will be for October-December, December must be closed and the Month End button clicked. The current period will be January but for Quarterly Financials, the information will include December.
Operating Instructions
From the GL Supplement menu, select Quarterly Financials.
Report: Select the Quarterly Revenue/Expense Report by Project or Element
By Cost Category: If cost category formats have been saved in the database, you can select a format to use on these reports.
Period from and to: Enter the beginning and ending dates that are within your fiscal year.
Elements: If you selected the report for Quarterly Revenue/Expense by Element, select the specific element(s) you wish to prepare the quarterly report for. Make no selection to receive the report for all elements.
Projects: If you selected the report for Quarterly Revenue/Expense by Project, select the specific project(s) you wish to prepare the quarterly report for. Make no selection to receive the report for all projects.
Page break between elements: Check this box if you want page breaks between elements when requesting the Quarterly Revenue/Expense Report by Element.
Print: Select Print to prepare the quarterly reports.
