WELCOME TO GMS ACCOUNTING ONLINE HELP
The help you need at your fingertips.
You are here: Accounts Payable > AP Processing > #331 Program Payables
#331 Program Payables
This menu item will be highlighted if you have installed Supplement #331 Program Payables.
Function
Print a report showing the outstanding accounts payable items by program element and project. You have the option for page breaks between elements or projects. When you click on the Program Payables menu item, a form will be displayed with “Period From” and “To” dates. The “from” date field will contain the first day of the month and year in which unpaid vouchers exist. The “to” date will default to the last day of your current fiscal year. For typical day-to-day processing, we recommend you leave the “to” date as the end of the fiscal year so that the listing will include the true outstanding amounts even if someone has accidentally used a wrong date in either vouchers or cash disbursements.
Include All Projects: Unchecking this box will display a list of all Projects. Select the project the report should be printed for.
The outstanding vouchers shown will include all vouchers with a posting period on or before the “to” date selected, less paid vouchers with a check date on or before the “to” date.
Things You Should Know
- On the Program Payable Analysis, the Balance column should equal the Amt Due column on the Accounts Payable Analysis.
Function
Print a report showing the outstanding accounts payable items by program element and project. You have the option for page breaks between elements or projects. When you click on the Program Payables menu item, a form will be displayed with “Period From” and “To” dates. The “from” date field will contain the first day of the month and year in which unpaid vouchers exist. The “to” date will default to the last day of your current fiscal year. For typical day-to-day processing, we recommend you leave the “to” date as the end of the fiscal year so that the listing will include the true outstanding amounts even if someone has accidentally used a wrong date in either vouchers or cash disbursements.
Include All Projects: Unchecking this box will display a list of all Projects. Select the project the report should be printed for.
The outstanding vouchers shown will include all vouchers with a posting period on or before the “to” date selected, less paid vouchers with a check date on or before the “to” date.
Things You Should Know
- On the Program Payable Analysis, the Balance column should equal the Amt Due column on the Accounts Payable Analysis.